WEBVTT 00:02.588 --> 00:04.688 Welcome to Service Design Principles. I'm Guy 00:04.688 --> 00:06.548 Martin, joined by the author of the Service 00:06.548 --> 00:08.708 Design Principles series of Books, founder of 00:08.708 --> 00:10.958 the Swiss Innovation Academy and service design 00:10.958 --> 00:13.598 practicioner, the employee of the month, Daniele 00:13.598 --> 00:15.008 Catalanotto. Hi, Daniele. 00:15.816 --> 00:18.816 Employee of the month! So it's the first time I 00:18.816 --> 00:22.146 get the employee of the month. So I feel very 00:22.146 --> 00:25.446 privileged of being your your employee of the 00:25.446 --> 00:28.236 month, this month. Thanks so much for the 00:28.236 --> 00:30.936 invitation and I'm excited for a great 00:30.936 --> 00:31.716 conversation. 00:32.505 --> 00:35.535 Yeah, me too. I'm always excited to talk to you 00:35.745 --> 00:38.205 about service design or any other philosophical 00:38.205 --> 00:39.915 matters that may come up during the course of 00:39.915 --> 00:43.755 our conversation. So thanks for being here. Now, 00:43.755 --> 00:45.915 every episode we look at some of the principles 00:45.915 --> 00:48.135 from your book Service Design Principles 1 to 00:48.135 --> 00:50.745 100. And this time we're talking about the 00:50.745 --> 00:54.712 workplace. So the practice of service design is 00:54.712 --> 00:57.772 often conflated with the idea of user experience, 00:57.772 --> 01:00.412 which is quite focused on how to make the user 01:00.652 --> 01:02.902 or the customer experience as good as possible. 01:03.621 --> 01:05.811 But service design is a little more holistic 01:05.811 --> 01:08.091 than that, and it also includes employee 01:08.091 --> 01:10.461 experience and even supplier experience in the 01:10.461 --> 01:13.424 scope of designing services. So why should we be 01:13.424 --> 01:15.344 concerned about the employee experience, Daniele? 01:16.132 --> 01:19.982 So that's this is a very this is a thing that is 01:19.982 --> 01:20.912 very dear to me. 01:22.949 --> 01:25.889 I feel what makes the difference between service 01:25.889 --> 01:30.676 design and other fields is really this - in a 01:30.676 --> 01:34.336 technical way, we often say front stage and back 01:34.336 --> 01:40.036 stage. So, yes, we look at what needs to happen. 01:40.036 --> 01:42.846 what what we want to create for people like the 01:42.856 --> 01:47.796 experience that we want users to go through and 01:47.806 --> 01:50.656 have with our organisation. But in service 01:50.656 --> 01:53.356 design, what I love is that we always ask the 01:53.356 --> 01:58.350 question, okay, to make this happen, what's all 01:58.350 --> 02:01.260 the shitty work that we have to do? What are all 02:01.260 --> 02:04.440 the processes? Who are the partners that we need? 02:04.710 --> 02:06.720 Who are the decision makers that we need to 02:06.720 --> 02:08.970 convince? it's a kind of like a much more 02:08.970 --> 02:13.290 realistic way of thinking about customer 02:13.290 --> 02:18.492 experience. And and therefore it shows that, 02:18.822 --> 02:22.452 there is not one without the other. You don't 02:22.452 --> 02:25.632 have a great experience if you don't have 02:25.992 --> 02:30.972 employees making it happen. And if you have no 02:30.972 --> 02:33.672 users, you don't have the money to pay for 02:33.672 --> 02:36.152 employees it's kind of like there's this yin 02:36.162 --> 02:39.492 yang thing where where you need both and you 02:39.492 --> 02:42.402 need to take care of both. Or it's this chicken 02:42.402 --> 02:45.192 and egg thing where where you can't you don't 02:45.192 --> 02:46.542 really know what came first. 02:48.552 --> 02:50.892 Was it the client who said, we need something 02:50.892 --> 02:54.852 and then you created a or was it the the service 02:54.852 --> 02:57.422 provider who said, "oh, we can do this. ". And 02:57.432 --> 03:01.131 then they find the client. But but it really 03:01.131 --> 03:03.621 shows one thing which is important. And I think 03:03.621 --> 03:07.881 the the best example I might have for that is 03:07.881 --> 03:13.201 hospitals. And what it shows is, the staff is 03:13.201 --> 03:20.069 important. If your nurses, your doctors, are are 03:20.339 --> 03:24.569 burned out, too stressed. Hate the admin. Hate 03:24.569 --> 03:28.019 all of that. what will happen is when the 03:28.019 --> 03:30.717 patient arrives, he will be treated they treat. 03:31.714 --> 03:35.974 He will have a moment of he will arrive there at 03:35.974 --> 03:40.234 the hospital and feel treated so badly that then 03:40.234 --> 03:43.284 it really then has, a psychological effect on 03:43.284 --> 03:46.224 the health, too, and then it's it's really a 03:46.224 --> 03:48.804 disservice to the person, but then also to the 03:48.804 --> 03:51.834 organisation because it will take more time, 03:51.924 --> 03:54.474 because these people will have complaints, they 03:54.474 --> 03:58.014 will ask to see a second doctor, who will be 03:58.014 --> 04:02.064 again pissed off and, and then we will need you 04:02.064 --> 04:05.034 will need to see a third doctor and maybe it has 04:05.034 --> 04:10.781 then to go up to the lawyers. If managed better, 04:10.811 --> 04:13.151 if the employee experience is managed better, 04:13.391 --> 04:18.392 all of that doesn't happen because clients are 04:18.392 --> 04:22.472 happier. And and so I think this is just 04:22.472 --> 04:26.762 understanding that if we take good care of our 04:26.762 --> 04:30.723 employees, there is a reciprocity that happens. 04:31.353 --> 04:34.953 it's like when you treat well, your kids, and 04:35.733 --> 04:38.973 when you are polite with your kids, when you ask 04:38.973 --> 04:41.853 them something, you say, please, there is more 04:41.853 --> 04:44.343 chance that they are polite back with you, 04:45.693 --> 04:49.713 because they mimic they mimic behavior and they 04:49.713 --> 04:52.353 think employees not saying that they are 04:52.353 --> 04:55.413 children, but saying that they are humans. We 04:55.413 --> 04:59.433 humans, we mimic each other's we do what others 04:59.433 --> 05:02.853 do to us. If we do good stuff to each other, 05:03.513 --> 05:06.213 there is a bigger chance that employees do good 05:06.213 --> 05:10.675 stuff to the clients. if we are stressed, put 05:10.675 --> 05:14.545 our our staff under pressure. What might happen 05:14.545 --> 05:18.595 is just that they pass also clients under 05:18.595 --> 05:22.465 pressure. And so this is really the magic I find 05:22.465 --> 05:26.375 in the in the in the in the in service design, 05:26.395 --> 05:30.475 which is this this kind of double view, and 05:30.475 --> 05:31.675 understanding that 05:33.695 --> 05:37.005 you treat if you want to treat your customers 05:37.005 --> 05:39.105 well, you have to treat your employees well. 05:40.331 --> 05:42.881 If you treat your employees like crap, then 05:42.881 --> 05:44.501 you're saying that it's acceptable to treat 05:44.501 --> 05:47.471 people like crap. And then, you have to expect 05:47.471 --> 05:49.811 that that maybe your customers will be treated 05:49.811 --> 05:53.651 like crap as well. So, it all goes back to like 05:53.651 --> 05:55.961 the culture and, the standards that are set and 05:55.961 --> 05:58.241 the expectations that are set within the culture 05:58.241 --> 06:01.754 of the of the workplace as well. Treating your 06:01.754 --> 06:06.118 employees well doesn't just stop at, being nice 06:06.118 --> 06:08.008 to them. Right. There's, there's other things 06:08.008 --> 06:10.738 around just being a pleasant person or a 06:10.738 --> 06:14.548 pleasant manager or boss to employees. There are 06:14.548 --> 06:17.098 other more tangible things as well 06:17.507 --> 06:23.086 Yeah, absolutely. And principal, uh, 37, says 06:23.506 --> 06:25.666 "To improve your service, start by paying your 06:25.666 --> 06:28.816 employees well. ". we often say, people don't 06:28.816 --> 06:32.296 stay in a job because of the money, you know, 06:33.466 --> 06:38.026 but I think many studies show, that money is 06:38.026 --> 06:41.356 correlated to a certain level of happiness up to 06:41.356 --> 06:45.996 a certain point. And then once you get to the 06:45.996 --> 06:49.386 kind of basic needs met, money doesn't make such 06:49.386 --> 06:51.816 a big difference anymore. And I think the with 06:51.816 --> 06:55.506 salaries basically the same, up to a certain 06:55.506 --> 06:58.206 point, salary makes a big difference in the 06:58.206 --> 07:02.256 lives of people and in the way that they, are 07:02.256 --> 07:05.676 involved in the service or are involved within 07:05.676 --> 07:09.846 the organization, And then beyond that, if you 07:09.846 --> 07:14.391 add one K or two K more, it doesn't make that 07:14.391 --> 07:17.991 big of a difference. But in the service industry, 07:18.381 --> 07:21.801 we are often below that tipping points. we are 07:21.801 --> 07:26.841 often below the point where, uh, people say, if 07:26.841 --> 07:30.741 you would add one K more in my, uh, in my salary, 07:31.191 --> 07:34.071 the difference wouldn't be as big. You know, I 07:34.071 --> 07:38.181 think a lot of the frontline stuff, is, is 07:38.181 --> 07:44.006 definitely paid in a very shitty way and they 07:44.006 --> 07:46.346 are very there are a lot of examples, of 07:46.346 --> 07:49.556 companies that have taken that seriously and 07:49.556 --> 07:50.996 have understood that 07:52.772 --> 07:55.562 if they pay well, their employees who are on the 07:55.562 --> 07:58.002 front lines because these are the people who 07:58.132 --> 08:01.702 create the experiences, then the customer 08:01.702 --> 08:04.642 satisfaction goes up, then revenue goes up. And, 08:04.882 --> 08:07.882 and so there are these examples and and they 08:07.882 --> 08:11.812 exist. You can move them. And so therefore the 08:11.962 --> 08:14.002 the kind of view where we where we say, these 08:14.002 --> 08:16.912 are the people that the frontline workers are 08:16.912 --> 08:19.822 people that are replaceable and therefore we can 08:20.542 --> 08:23.702 pay them low wages, is a bad calculation in the 08:23.702 --> 08:26.156 end of the day. we have very good examples of 08:26.156 --> 08:29.456 that. in certain industries and countries, and 08:29.456 --> 08:32.936 as I have a habit of, uh, always naming when 08:32.936 --> 08:35.616 it's great and never naming and when it's bad. 08:35.616 --> 08:37.646 So I will continue with that because I think 08:37.856 --> 08:41.636 it's a good practice, but, uh, I've seen places 08:41.636 --> 08:46.846 where really, uh, people then tell you, Oh, I 08:46.846 --> 08:50.266 will not help you more because I'm not paid to 08:50.266 --> 08:52.486 do this shit, that's kind of like the reaction 08:52.486 --> 08:55.006 that I got once from a service worker when they 08:55.006 --> 08:57.646 had a few questions, and I was like, Hey, no, I 08:57.646 --> 08:59.536 don't understand that. And the guy just said, 09:00.556 --> 09:04.371 You know, I'm not paid enough to do that. I was 09:04.371 --> 09:08.391 like, okay, at least this is very honest. it's a 09:08.391 --> 09:14.721 very honest feedback. But like what view of the 09:14.721 --> 09:17.321 service does that give to me? like, okay, now 09:17.321 --> 09:20.954 I'm seeing that this doesn't matter so much, 09:22.902 --> 09:26.724 but instead, imagine if someone said to you, Oh, 09:26.724 --> 09:28.824 go on. I'm paid for that. 09:29.534 --> 09:29.944 Yeah. 09:29.840 --> 09:31.970 That's what we'd love to hear. someone who tells 09:31.970 --> 09:35.030 you when you say yourself as a customer or I'm 09:35.030 --> 09:37.610 so sorry to ask another question, that maybe 09:37.610 --> 09:41.660 this is a very Swiss thing to say, but we as a 09:41.660 --> 09:45.260 Swiss guy, I would say if I'm asking if you a 09:45.260 --> 09:47.660 few too many questions, I will say, Oh, I'm so 09:47.660 --> 09:49.670 sorry to ask you so many questions or to make 09:49.670 --> 09:53.570 you work more. And then the person should say, 09:54.290 --> 09:58.509 Oh, this is my job. I am paid to do that. Go on. 09:59.444 --> 10:02.894 Imagine this is a very different experience. 10:03.623 --> 10:06.203 I think like I've worked in service industry and 10:06.203 --> 10:08.843 my wife has worked in service industry and we've 10:09.303 --> 10:11.213 talk about this before as well when we've 10:11.723 --> 10:14.663 encountered, bad service or bad conditions in 10:14.663 --> 10:17.525 workplaces. And I think that a lot of people 10:17.525 --> 10:21.335 that choose to be in the service industry put up 10:21.335 --> 10:24.185 with a lot more crap from their employers 10:24.425 --> 10:28.865 because they get a they get a reward, an 10:28.865 --> 10:31.415 intrinsic reward from providing a service, from 10:31.415 --> 10:34.535 being a service provider. And saying, you know, 10:34.685 --> 10:38.393 I've helped someone today. And so they sort of 10:38.393 --> 10:40.493 undervalue themselves when it comes to the 10:40.493 --> 10:42.683 financial aspect. And they say, oh, well, you 10:42.683 --> 10:46.373 know, I don't get paid that well, but I get to, 10:46.433 --> 10:49.103 help people or I get to, make someone's day 10:49.103 --> 10:52.493 better. And I think that may be some employers 10:52.493 --> 10:55.433 may take advantage of that and say, yeah, but 10:55.523 --> 10:57.083 you're doing what you love. You're doing what 10:57.083 --> 10:59.363 you enjoy. Why are you asking about the money 10:59.363 --> 11:02.333 side of it? Is it just about money? And, you 11:02.333 --> 11:05.763 know, the way that conversation goes. So, that, 11:05.843 --> 11:09.623 that as you say, that that baseline almost 11:09.623 --> 11:13.133 hygiene level of financial security to say, okay, 11:13.373 --> 11:16.073 I don't feel that I'm underpaid. I feel that I'm 11:16.433 --> 11:18.923 paid fairly for the work that I do 11:20.753 --> 11:24.533 is essential. And once you get that, then those 11:24.533 --> 11:27.263 employees will give back, even more value than 11:27.263 --> 11:28.013 what you're giving them. 11:28.068 --> 11:31.158 Absolutely. And especially if you then go beyond 11:31.158 --> 11:34.668 because I think salaries, obviously, as we said, 11:35.058 --> 11:37.868 is maybe just one of the first of the aspects. 11:37.878 --> 11:40.638 It's a very important aspect. Let's not let's 11:40.638 --> 11:43.458 not lie to ourselves. It's kind of the baseline 11:43.458 --> 11:45.018 stuff. This is essential. 11:46.788 --> 11:50.777 I've seen stuff where trainees said laughing to 11:50.777 --> 11:53.177 each other you know the chair I'm sitting on 11:53.177 --> 11:56.237 costs more than my monthly salary. And then you 11:56.237 --> 11:59.507 hear that kind of talk, this is bad stuff. this 11:59.747 --> 12:02.687 this is like if you feel someone valued as much 12:02.687 --> 12:08.477 as the place they put their butt on, and that it 12:08.657 --> 12:11.777 this is not great stuff. But once you you are 12:11.777 --> 12:15.107 beyond that where when you have done the the you 12:15.107 --> 12:19.587 have a fair salaries then there are other things 12:19.587 --> 12:22.647 that you can make that creates really a great 12:22.647 --> 12:26.067 workplace. And I think one of of the the good 12:26.067 --> 12:27.177 examples is 12:27.387 --> 12:30.957 this notion of "work can wait", putting 12:31.017 --> 12:35.427 boundaries to the work as an employer. T is also 12:35.427 --> 12:39.607 kind of a great example, I think, of of setting 12:39.607 --> 12:43.917 a workplace that is calm where people say, oh, I 12:43.927 --> 12:46.057 am excited to get back to work, you know, 12:47.867 --> 12:51.947 But for that as an employer, we need to set up 12:51.947 --> 12:54.257 the boundaries so that people at ease can say, 12:54.617 --> 12:58.347 I'm excited to get back to work because they 12:58.347 --> 13:01.557 have stopped to come to come at work at one time. 13:02.395 --> 13:06.355 Yeah. So, you know, we during COVID especially, 13:06.355 --> 13:09.655 we had a lot about, work life balance. And then 13:10.285 --> 13:12.925 then the key word was work life integration. And, 13:13.195 --> 13:16.915 I've been working remotely for over ten years. 13:16.915 --> 13:20.575 And so there's always been aspects of that in my 13:20.575 --> 13:25.975 career. But it's right that it's very important 13:25.975 --> 13:30.275 that there's an example from, the people that 13:30.275 --> 13:32.435 are in charge from the decision makers, fr your 13:32.435 --> 13:35.615 bosses and managers to say, okay, well, human 13:35.615 --> 13:37.715 first and then work next in a way. 13:37.481 --> 13:40.601 Yeah, absolutely. And and remembering people. 13:40.601 --> 13:44.511 That's at the end of the day, it's just a job, 13:44.811 --> 13:50.191 And a job is basically a transaction where we 13:50.191 --> 13:53.611 say, I'm, I'm giving you that many hours of my 13:53.611 --> 13:58.321 time or I'm okay to do these activities in 13:58.321 --> 14:03.871 exchange for money and a few other benefits. But 14:03.871 --> 14:07.171 it has boundaries, and being very clear on that, 14:07.481 --> 14:11.551 I think is very healthy. Sometimes we we forget 14:11.551 --> 14:16.411 that. And I think even sometimes, people as 14:16.411 --> 14:19.301 employees, we get very motivated about our jobs. 14:19.301 --> 14:22.491 And it's it's sometimes good to say, hey, uh, 14:22.951 --> 14:26.971 it's okay to now stop tomorrow. We can work 14:26.981 --> 14:30.371 again. it's like with my kid when I have to say 14:30.371 --> 14:35.251 him, I now we going to stop to play Lego, but 14:35.251 --> 14:39.451 tomorrow we can play Lego again. it creates 14:39.441 --> 14:41.941 value to play in Lego. if we wouldn't stop to 14:41.931 --> 14:45.341 play Lego, then it wouldn't be fun again. And 14:45.751 --> 14:48.211 and I think work is the same, even if we love it, 14:48.211 --> 14:52.251 we have to put a few boundaries to it. And 14:52.251 --> 14:57.351 sometimes it's not the one who's playing who has 14:57.351 --> 15:00.161 the distance to put the boundaries. Sometimes it 15:00.181 --> 15:04.501 is, but especially in the workplace, kind of the 15:04.491 --> 15:10.191 authority, the pressure can feel very strong and 15:10.351 --> 15:12.681 then having someone setting the example and say 15:12.951 --> 15:17.211 it's okay that now we use we stop working is a 15:17.211 --> 15:18.141 very good example. 15:18.547 --> 15:23.017 I see on LinkedIn occasionally these hustle 15:23.497 --> 15:26.947 culture posts where people are saying, I worked 15:26.947 --> 15:30.947 20 hours a day and I only had a small bowl of 15:30.947 --> 15:32.717 cereal for breakfast. That's all I ate all day. 15:32.717 --> 15:35.987 But you have to do this in order to succeed. And 15:35.987 --> 15:38.567 I think that's actually pretty toxic. it feels 15:38.567 --> 15:41.837 like it's sending the wrong message to people 15:41.837 --> 15:45.437 that are either an employee or they're starting 15:45.437 --> 15:46.907 up a business or something that, 15:49.647 --> 15:52.437 you don't have to hustle so hard to to be a 15:52.427 --> 15:56.087 success. And in fact, you're moving so fast and 15:56.097 --> 15:59.387 not taking time for things that are outside the 15:59.397 --> 16:03.647 work realm actually can reduce your worldview 16:03.657 --> 16:06.947 and make it narrower. And and you burn out a lot 16:06.947 --> 16:10.557 quicker. I mean, that's that's part of this, 16:10.557 --> 16:12.597 right? It's it's it's as you say, it's setting 16:12.597 --> 16:15.677 boundaries for for for yourself and for your 16:15.717 --> 16:16.107 people. 16:16.526 --> 16:19.196 Absolutely. And I think it goes with this idea 16:19.196 --> 16:24.006 that often in service design, we're not in this 16:24.006 --> 16:27.956 perspective of trying, just to sell. 16:29.936 --> 16:33.806 often, hustle culture from what I see comes 16:33.806 --> 16:37.226 often from people who are more on the selling 16:37.226 --> 16:40.766 side than on the service side, because on the 16:40.766 --> 16:43.496 selling side, you can say, Oh, I've sold now 16:43.496 --> 16:48.186 it's done. it's kind of product mindset. I, I've 16:48.186 --> 16:52.236 sold 200 bits of that and now it's done. And so 16:52.386 --> 16:55.956 if I push more, I can sell more, But in the 16:55.956 --> 16:59.196 service mindset, you want to serve people in a 16:59.196 --> 17:03.486 sustainable way for years. And so it doesn't 17:04.476 --> 17:08.406 bring anything, t hustle because what's the 17:08.406 --> 17:11.636 hustle, in the marriage? how can you hustle a 17:11.636 --> 17:13.946 marriage? it's it's a relationship. It's 17:13.946 --> 17:16.676 something that that you could do for fucking a 17:16.676 --> 17:19.946 long time, so you can't really hustle a marriage, 17:20.216 --> 17:23.696 you invest time. Y also have to set boundaries. 17:23.696 --> 17:26.066 you have to do a lot of that work. And I think 17:26.066 --> 17:28.586 it's the same with services where what we're 17:28.586 --> 17:31.436 trying to do is not selling, it's not having one 17:31.436 --> 17:34.466 night stands with clients. What we're trying to 17:34.646 --> 17:38.205 have is marriages. And obviously there are some 17:38.205 --> 17:41.631 marriages. that's where that have a type where 17:41.631 --> 17:44.631 it's for a few weeks, a few months, a few years 17:44.901 --> 17:48.621 and there are lifetime marriages even with 17:48.621 --> 17:52.071 clients, and and that's okay. But the difference 17:52.071 --> 17:57.331 is really that is that we if we see it long term, 17:58.581 --> 18:02.031 then the speed is not so much important anymore. 18:02.901 --> 18:06.621 But the break starts to be much more important 18:06.621 --> 18:09.261 because we going to have to do that for a long, 18:09.261 --> 18:12.831 long, long, long time. And therefore we have to 18:12.831 --> 18:16.261 manage our energy level in the right way. And 18:16.761 --> 18:20.121 and maybe that's a bit of a shift from 18:20.121 --> 18:21.981 especially if you coming a bit from a marketing 18:21.981 --> 18:25.731 background or something like that where it's the 18:25.731 --> 18:28.551 numbers of stuff that you get out that matters. 18:28.971 --> 18:33.201 And here is like how many people you keep in 18:33.321 --> 18:36.921 that matters, which is a very different mindset. 18:37.589 --> 18:41.429 I think work has been sort of based on this 18:41.429 --> 18:45.029 industrial workplace mentality for so long where 18:45.029 --> 18:47.909 you can measure productivity with, you know, the 18:47.909 --> 18:49.679 amount of widgets, the amount of things that get 18:49.679 --> 18:52.019 produced. But when we're talking about knowledge 18:52.019 --> 18:56.369 work, and I think many, many people now aren't 18:56.369 --> 18:59.219 producing widgets directly, they're part of a 18:59.219 --> 19:01.889 bigger ecosystem that is, you know, a part of 19:01.889 --> 19:04.169 the administration or they're doing back end 19:04.169 --> 19:06.869 support or there's so many other things, but 19:06.869 --> 19:08.519 they're they're based in knowledge. So 19:08.519 --> 19:10.949 productivity can't be measured with number of 19:10.949 --> 19:14.429 widgets produced or number of widgets sold. So 19:14.429 --> 19:20.969 that whole idea of the industrial manufacturing 19:20.999 --> 19:25.729 idea of productivity, it persists in some 19:25.729 --> 19:29.899 workplaces today, even though that's not how we 19:29.899 --> 19:33.499 are productive in today's society, in our in 19:33.499 --> 19:36.889 today's workplaces. So changing that and 19:36.879 --> 19:39.639 shifting that and saying, okay, well, it's not 19:39.639 --> 19:42.109 just about, you know, producing produce and 19:42.099 --> 19:46.539 producing. There's this balance. And it makes me 19:46.549 --> 19:51.649 think of of David Marquet's book "Leadership is 19:51.639 --> 19:53.899 Language", where he talks about the difference 19:53.889 --> 19:56.779 between red work and blue work and red work is. 19:56.769 --> 19:58.869 when you're executing stuff and you're doing 19:58.879 --> 20:01.489 things, but then you need to balance that with 20:01.479 --> 20:04.119 blue work, which is the the thinking and the 20:04.129 --> 20:06.609 consideration and and that sort of stuff. 20:07.299 --> 20:10.779 Because if you just keep on doing, then there's 20:10.779 --> 20:15.489 no space for learning or reflection or, you know, 20:15.489 --> 20:18.639 thinking about what's to come. So it's always 20:18.639 --> 20:22.989 about this balance. So by forcing yourself to, 20:23.059 --> 20:26.499 to stop responding to emails after 5:00 or 20:26.499 --> 20:29.739 whatever, it's still means that, okay, it 20:29.739 --> 20:31.329 doesn't mean that you have to stop thinking 20:31.329 --> 20:33.069 about stuff. You can still think about it, but 20:33.069 --> 20:35.499 it's in a different sort of way that you do it. 20:35.499 --> 20:39.009 It's a more relaxed and different perspective 20:39.009 --> 20:41.259 way that things can happen. And it may be that 20:41.469 --> 20:42.969 you have those shower moments - you're in the 20:42.969 --> 20:45.729 shower at 10:00 at night and go, Oh, I've just 20:45.729 --> 20:47.229 thought of something that would solve my problem 20:47.229 --> 20:50.759 for tomorrow. So if you're always hustling and 20:50.769 --> 20:53.019 you're always working and it doesn't stop, 20:53.549 --> 20:55.529 there's no room for that sort of reflection. 20:57.057 --> 21:02.737 Abso. And, you know, often I try I like to 21:02.737 --> 21:06.067 explain it in that way. I say, would you like to 21:06.067 --> 21:11.337 have drunk people at work? And then people say, 21:11.337 --> 21:14.667 no, I wouldn't like to have a drunk employee at 21:14.667 --> 21:18.567 work then. And then I cite the research that is. 21:19.017 --> 21:22.497 And that is done on sleep where it has been 21:22.497 --> 21:25.707 shown. From what I remember that, you know, 21:25.707 --> 21:29.217 someone who is not sleeping right, has kind of 21:29.217 --> 21:32.727 like the same issues as someone who's drunk when 21:32.727 --> 21:36.947 they drive, Which tells me that if you want 21:36.947 --> 21:40.067 people to be overworked, if you want to use them 21:40.067 --> 21:42.887 in that way. Basically what you're going to get 21:42.887 --> 21:46.297 at the end is drunk people and drunk people. 21:46.307 --> 21:49.547 They don't answer great emails. You know, they 21:49.547 --> 21:53.387 create more problems with their peers. So I 21:53.387 --> 21:57.457 would prefer to say let's make people stop at a 21:57.797 --> 22:02.297 at a fair moment so that they can get a fair 22:02.297 --> 22:05.777 amount of rest and a fair amount of family time 22:05.777 --> 22:10.347 and personal time so that the next day I get not 22:10.347 --> 22:15.477 the drunk guy, but they get the well rested guy 22:15.567 --> 22:18.567 who when he sees his email list and the problems 22:18.567 --> 22:22.137 that arrive from stakeholders, decision makers 22:22.137 --> 22:24.867 and people like that, that he isn't like in 22:24.867 --> 22:29.607 panic mode, but rather like, okay, I can manage 22:29.937 --> 22:31.947 and manages in a good way. 22:32.447 --> 22:35.057 If I'm going in for surgery with a doctor that's 22:35.057 --> 22:39.467 been on for 9 hours already, I'd rather wait for 22:39.467 --> 22:43.907 the next day. Right. Don't put me in in with 22:43.907 --> 22:46.247 someone that's at the end of their shift and is 22:46.247 --> 22:48.217 tired and they've been working for 9 hours. Okay? 22:48.277 --> 22:50.177 And now they've got to make medical decisions 22:50.957 --> 22:53.807 that could impact my life. I would rather then 22:53.807 --> 22:56.057 see the doctor first thing at the start of the 22:56.057 --> 23:00.527 shift. it just feels weird that in the hospitals 23:00.527 --> 23:03.497 and medical industry and some other industries 23:03.497 --> 23:05.687 that they have these such long shifts 23:07.817 --> 23:10.487 when it's been shown that it's not it's not 23:10.487 --> 23:12.737 conducive to good decision making to to work 23:12.737 --> 23:13.307 when you're tired. 23:13.752 --> 23:18.882 And if in the end of the day, you believe that 23:19.302 --> 23:24.642 customer satisfaction, quality of service are 23:24.642 --> 23:27.372 important and there are a number of studies that 23:27.372 --> 23:30.912 tend to show that all of these things, have an 23:30.912 --> 23:35.372 impact on revenue. If you believe that, 23:36.972 --> 23:41.202 then the next logical thing to do is to consider 23:41.202 --> 23:45.522 rest and positive boundaries as something 23:45.522 --> 23:48.882 important. it can be about emails, it can be 23:48.882 --> 23:53.802 about work hours, it can be telling people very 23:53.802 --> 23:57.552 clearly, we don't expect you to have your 23:57.552 --> 24:00.942 messaging work app on your phone, you know, all 24:00.942 --> 24:05.082 of these things. Then if people for one reason 24:05.082 --> 24:06.792 or the other, you know, want it, 24:09.542 --> 24:12.662 then that's another level. But at least the 24:12.662 --> 24:16.592 expectation of "sustainable", "long-term" 24:16.592 --> 24:20.352 "rested", should be clearly set 24:22.392 --> 24:26.352 and obviously if I would look back at my own 24:26.352 --> 24:30.612 life, I would say there are still moments and 24:30.612 --> 24:34.002 phases in life. You know, in my twenties, I 24:34.002 --> 24:39.162 might have been a little bit less mindful and 24:39.732 --> 24:44.172 rested then than now. And maybe that was not 24:44.322 --> 24:49.182 such a bad thing either in a way that that, you 24:49.182 --> 24:51.762 have the energy you want to to learn, etc. and 24:51.762 --> 24:56.382 that's a good thing. But the workplace should be 24:56.382 --> 24:59.472 still the place where we remind the younger 24:59.472 --> 25:02.442 generation who has that energy to say, hey, 25:02.622 --> 25:04.842 we're here for the long term, you don't have to 25:04.842 --> 25:07.812 burn out tomorrow. If you want to go the extra 25:07.812 --> 25:10.602 mile, you're welcome to do it, but we don't 25:10.602 --> 25:15.312 expect it. And you will not get a better pay 25:15.672 --> 25:18.882 more respect from us. If you do it. You might 25:18.882 --> 25:21.582 get more knowledge out of it, but you will not 25:21.582 --> 25:22.452 get more respect. 25:24.211 --> 25:26.131 A lesson Hard learned for some people, I think. 25:26.732 --> 25:29.972 Because I've seen many friends, burnout way too 25:29.972 --> 25:30.782 early, you know, where 25:31.741 --> 25:31.961 Yeah. 25:32.632 --> 25:35.382 You know, sometimes we we put the responsibility 25:35.392 --> 25:38.502 on on the organizations and then maybe that's 25:38.502 --> 25:40.572 not it's not the responsibility of the 25:40.572 --> 25:42.962 organization to not let people burn themselves. 25:43.112 --> 25:46.232 It's a philosophical question, but I would say 25:46.242 --> 25:48.872 it's a smart decision for an organization to do 25:48.872 --> 25:51.242 it, not from an ethical question, but from a 25:51.252 --> 25:54.462 business point of view. It's much better to not 25:54.462 --> 25:57.722 let people burn themselves just because of the 25:57.732 --> 26:01.892 turnover, and it's a mess to handle and so from 26:01.892 --> 26:04.142 a business perspective, it's way more 26:04.142 --> 26:08.492 interesting to to think long term think rested 26:09.422 --> 26:13.422 and sometimes put a little bit of a break on 26:13.412 --> 26:15.932 people who want to go the extra mile and say hey, 26:16.542 --> 26:19.772 we don't maybe we don't expect it and sometimes 26:19.772 --> 26:23.522 even say we don't want it. I think that's that's 26:23.522 --> 26:25.992 something that sometimes we we we have to do. 26:27.711 --> 26:30.711 So this ties into principle 42. 26:32.181 --> 26:34.461 Employees should check their emails less often. 26:34.652 --> 26:38.542 Absolutely. Absolutely. And so this is a very 26:38.552 --> 26:41.522 kind of down to earth way to to show how can you 26:41.512 --> 26:44.872 put these boundaries. And this is something that 26:44.882 --> 26:48.212 I've learned studying this kind of behavior in 26:48.212 --> 26:53.182 big organizations, when you ask an employee what 26:53.182 --> 26:56.432 is the expectation that your boss has about how 26:56.432 --> 26:59.592 many times you should check your email and then 26:59.682 --> 27:03.032 you ask the same question to the boss. The 27:03.032 --> 27:04.982 answers are so funny. So 27:05.771 --> 27:06.021 Hmm. 27:06.312 --> 27:08.732 in the case I have studied and I've done 27:08.732 --> 27:12.622 research on employees said, oh, two, three, four 27:12.622 --> 27:15.892 times a day. And when I asked the boss, they 27:15.892 --> 27:21.802 said once a day maximum, because I want them to 27:21.802 --> 27:25.862 do the work. And if I have something urgent, I'm 27:25.862 --> 27:28.712 going to call them. And you know that the 27:28.712 --> 27:32.912 expectation is because it's not said. Because 27:32.912 --> 27:37.302 nowhere it's written. Nowhere. it's said. People 27:37.602 --> 27:39.882 create an expectation. It's oh, yes, my boss 27:39.882 --> 27:43.242 wants that. But the boss doesn't want it. And 27:43.242 --> 27:46.962 for good reasons, you know, and obviously then 27:46.962 --> 27:49.812 because employees are good employees, you know, 27:50.022 --> 27:52.812 they want to overperform. And how do you 27:52.962 --> 27:55.572 overperform on emails? You check them eight 27:55.572 --> 27:56.202 times a day. 27:57.806 --> 27:58.096 Yeah. 27:58.332 --> 28:01.512 And then in all the research, where we know that 28:01.512 --> 28:04.122 each time you switch context, you know, there is 28:04.122 --> 28:05.922 a cost and there is time lost. 28:07.652 --> 28:09.972 And and therefore we know that if you do that 28:09.972 --> 28:12.372 eight times a day, you can do a little bit of 28:12.372 --> 28:16.902 math and you quickly see that there are days of 28:16.902 --> 28:21.162 work that get lost in the year for nothing. 28:22.597 --> 28:24.997 Yeah. I mean, one of the things I got used to 28:24.997 --> 28:29.077 when I started in a new position or got a new 28:29.077 --> 28:31.327 computer, basically, is I'd go into the 28:31.327 --> 28:33.457 notification settings and turn them all off for 28:33.457 --> 28:35.407 email. I don't want that pop up. I don't want 28:35.407 --> 28:39.487 anything to to come up and and take my attention 28:39.487 --> 28:42.417 from me to say, Oh, you've got an email because 28:42.417 --> 28:44.637 that email might be spam, it could be something 28:44.637 --> 28:47.757 that's completely unimportant. But just that 28:47.757 --> 28:51.687 notification, just a blip, that's enough to pull 28:51.687 --> 28:54.477 you out of whatever context you in or whatever 28:54.477 --> 28:57.807 flow that you are in and derail you in some way. 28:57.807 --> 28:59.767 So, you know, it can take it may not take 20 28:59.767 --> 29:01.767 minutes to get back, but it may take 5 minutes 29:01.767 --> 29:04.337 to get back. And every time that comes up, if 29:04.337 --> 29:06.497 you've got it notifying you on every new mail, 29:06.917 --> 29:09.167 that's a lot of little blips throughout the day. 29:09.877 --> 29:12.667 So, yeah, I always turn it off. And then I 29:12.667 --> 29:15.247 reduced the amount of times that the email 29:15.247 --> 29:18.997 client would check for new mail to be, you know, 29:18.997 --> 29:21.487 as, as wide as I can make. And I think some 29:21.487 --> 29:23.677 clients only allow every 30 minutes or something 29:23.677 --> 29:27.337 like this and then I would close the email 29:27.337 --> 29:30.397 client when I wasn't working with it so that I 29:30.397 --> 29:33.127 wouldn't just be switching between applications 29:33.127 --> 29:35.287 and then come across an email and see an unread 29:35.287 --> 29:37.537 email. And then I kind of I was going to do 29:37.537 --> 29:38.947 something that now I'm going to deal with this 29:38.947 --> 29:41.827 email because it will, it will take your 29:41.827 --> 29:44.136 attention. And attention is one of the most 29:44.136 --> 29:46.836 valuable things that we have now. You know, even 29:46.836 --> 29:49.236 more than time. It's how we use that time. It's 29:49.236 --> 29:53.186 it's what gets our attention. So reducing the 29:53.606 --> 29:57.506 the noise and the the notifications and all of 29:57.506 --> 29:59.246 those things that can pull you out of your 29:59.246 --> 30:02.726 context is super important. So yeah, if it's 30:02.726 --> 30:04.976 once a day, y say, okay, I'm going to check my 30:04.976 --> 30:07.676 email at 10:00 in the morning and then that's it. 30:08.306 --> 30:10.436 Obviously, I think there's some jobs which may 30:10.436 --> 30:12.506 require you to check it more often if you're 30:12.506 --> 30:16.556 doing support based on email, But for most 30:16.556 --> 30:18.536 people they can probably get away with just 30:18.536 --> 30:21.176 doing it once a day or at least talking to their 30:21.626 --> 30:23.996 boss or their manager to find out what their 30:23.996 --> 30:24.866 expectations are. 30:25.761 --> 30:30.401 Yeah. it's setting, the expectation about the 30:30.401 --> 30:34.131 different channels that we have at work. what's 30:34.131 --> 30:38.601 the frequency that we expect for each channel. 30:38.991 --> 30:42.621 And then also reflect on what channels do we use 30:42.621 --> 30:43.191 for what. 30:45.051 --> 30:48.091 Just to share a note. I think we talked about it 30:48.091 --> 30:50.181 in the last episode, but there is a great book, 30:51.301 --> 30:53.701 so Cal Newport for people who are interested in 30:53.701 --> 30:55.641 this kind of stuff, deep work and all of that. 30:56.821 --> 31:00.561 He's really he has really good content about all 31:00.571 --> 31:02.601 of that. the thing that you said about 31:02.611 --> 31:07.411 notifications, there are studies about that, if 31:07.421 --> 31:11.381 I remember well, I think IBM did a study and it 31:11.381 --> 31:14.711 was kind of 8 minutes lost. Each time you hear a 31:14.701 --> 31:18.071 notification just from to get back at the same 31:18.071 --> 31:24.641 stage of focus. And if you need some convincing 31:24.641 --> 31:28.301 with your boss, I did. Uh, this is something 31:28.301 --> 31:30.581 that I did back in the days I, I created a 31:30.581 --> 31:33.191 little Excel spreadsheets, where I counted the 31:33.191 --> 31:38.231 number of times the person wanted to check their 31:38.231 --> 31:41.841 emails, and added to 8 minutes thing from IBM. 31:42.351 --> 31:44.571 And then you multiply that over the number of 31:44.571 --> 31:46.851 days you work in a year, you know, or in the 31:46.851 --> 31:47.271 months. 31:47.825 --> 31:48.065 Hmm. 31:48.531 --> 31:51.891 And then you do the math, you know, And once you 31:51.891 --> 31:55.391 do that, you know, the number is crazy, you know, 31:55.401 --> 31:58.011 And then you can have this conversation of, is 31:58.011 --> 32:02.631 this cost okay for us? And as you said, there 32:02.631 --> 32:05.481 are always caveats with this kind of stuff is if 32:05.481 --> 32:09.041 you're a customer service guy, your job is email. 32:09.641 --> 32:13.690 You know that that's that's your job. if you're 32:13.690 --> 32:16.810 a manager, depending on what type of manager you 32:16.810 --> 32:19.960 are, your job is email because is answering, 32:20.410 --> 32:24.520 stuff from your employees to help them get to do 32:24.520 --> 32:26.770 their work, And basically you are an answering 32:26.770 --> 32:31.050 machine. For the problems of of your peers, you 32:31.050 --> 32:34.740 know, then it's another job. But for many 32:34.740 --> 32:35.850 knowledge workers, 32:37.880 --> 32:41.480 email is your source of information, but it's 32:41.480 --> 32:45.880 not your work. Your work is something else. And 32:46.260 --> 32:49.910 and then definitely such a principle can work. 32:50.740 --> 32:53.590 And and this is just one example of of a very 32:53.830 --> 32:56.680 simple, practical thing we can do to make the 32:56.680 --> 32:58.180 workplace just a bit nicer. 32:58.390 --> 33:01.660 But there are even some simpler and more stupid 33:01.660 --> 33:06.250 things, like putting some plants in at work. 33:06.640 --> 33:09.880 There are again, research that has been done 33:10.150 --> 33:14.260 that shows that, if you put some plants in, in 33:14.260 --> 33:18.160 in an office, it reduces fatigue. You know, one 33:18.160 --> 33:21.640 study says that it seems to be able to just 33:21.760 --> 33:23.950 reduce fatigue by 30%, 33:24.525 --> 33:24.725 No. 33:25.030 --> 33:27.880 Others have measured that just having a few 33:27.880 --> 33:30.230 plants in the office, increases productivity by 33:30.230 --> 33:35.010 15%. And what this shows again, is this notion 33:35.010 --> 33:39.230 that if we want to have services that work well, 33:39.230 --> 33:42.870 we need to have employees that work well and for 33:42.890 --> 33:46.670 employees to work well, we need to think kind of 33:47.060 --> 33:50.180 in a sustainable way, which means sleep, 33:50.540 --> 33:53.270 boundaries and nature. 33:53.836 --> 33:56.386 I think I think everyone's been in that in that 33:56.386 --> 33:58.726 office where there's a fluorescent light that 33:58.726 --> 34:01.786 just hasn't been fixed and it's flickering and 34:01.786 --> 34:03.826 you just can't get any work done with that light 34:03.826 --> 34:07.636 still as it is. So this is taking it to another 34:07.636 --> 34:10.516 degrees. And if you're in an office like that, 34:10.516 --> 34:12.546 get that light fixed, because that's a that's a 34:12.796 --> 34:15.196 very important environmental consideration there 34:16.246 --> 34:19.216 in terms of people's wellbeing, because it will 34:19.216 --> 34:24.411 drive people insane. But aside from plants, the 34:24.411 --> 34:25.761 picture that comes to my mind when I was 34:25.761 --> 34:27.651 thinking about that fluorescent light is this 34:27.831 --> 34:28.641 cubicle farm, 34:28.641 --> 34:31.881 this open office where everyone can see everyone 34:31.881 --> 34:34.281 and everyone can interact with everyone and and 34:34.281 --> 34:38.121 I've heard some stories that this sort of plan, 34:38.121 --> 34:40.911 this layout is not optimal for actually getting 34:40.911 --> 34:43.911 things done. What do you know about that? 34:44.856 --> 34:47.346 Yeah, I have personal experiences, obviously, 34:47.346 --> 34:51.996 with this kind of stuff that, where I, I kind of 34:51.996 --> 34:55.476 both hated it and loved it. And I think it can 34:55.476 --> 34:59.686 work well, obviously. But, some research again 34:59.686 --> 35:03.466 shows that it's not always that great. So for 35:03.466 --> 35:05.446 example, there is a research that shows that, 35:06.256 --> 35:11.506 open spaces create that 32% drop in workers 35:11.506 --> 35:16.276 well-being, a 15% reduction of productivity, an 35:16.276 --> 35:20.936 86 minutes per day employees, lost due to 35:20.936 --> 35:25.406 distractions, And so these are just examples 35:25.406 --> 35:28.916 like and again, you know, some places you can 35:28.916 --> 35:33.956 decide to not set up a big open space. Some 35:33.956 --> 35:36.086 places you just have the open space and you 35:36.086 --> 35:39.866 can't to do all the things. But it doesn't mean 35:39.866 --> 35:43.616 that that you can't make it in a different way. 35:44.396 --> 35:48.566 So often, you know, uh, when working in open 35:48.566 --> 35:52.436 spaces, people tell me a but I'm in an open 35:52.436 --> 35:54.506 space, I can't do anything about it because we 35:54.506 --> 35:57.296 don't have the space or, or I'm not the one 35:57.296 --> 36:00.726 who's deciding. And then you can say, Yeah, but 36:00.726 --> 36:05.436 you still can create a culture where distraction, 36:05.796 --> 36:09.826 you know, is welcome that moments and not 36:09.826 --> 36:11.296 welcome that other moments. 36:11.450 --> 36:11.690 Hmm. 36:11.816 --> 36:13.656 And for that, you know, you can have little, 36:14.006 --> 36:16.946 little cultural signals that can help. You know 36:17.246 --> 36:20.366 for example, one very simple signals is if I 36:20.366 --> 36:25.316 have my headphones on, I'm in a deep work mode. 36:26.096 --> 36:30.716 In the words of Cal Newport, meaning I'm working 36:30.716 --> 36:32.996 in an Excel spreadsheet, I don't need to be 36:32.996 --> 36:35.516 disturbed or this will break my spreadsheets, 36:35.516 --> 36:37.976 you know, And then might lose a million just 36:37.976 --> 36:41.176 because of you asking me a question. So then 36:41.296 --> 36:44.146 headphones on. Good thing to do. You know, it's 36:44.146 --> 36:46.726 a signal. Don't disturb me. But there are other 36:46.726 --> 36:49.636 moments where we say, Hey, i good to be in the 36:49.636 --> 36:53.596 in the in the space where people can just come 36:53.596 --> 36:55.896 in and say, hey, I might have a little question. 36:55.906 --> 36:58.906 Is now the right time, you know? And then having 36:58.906 --> 37:01.396 another signal that says I'm open to full 37:01.396 --> 37:05.386 conversations. I'm not in this in this deep work 37:05.386 --> 37:08.916 mode is something that can be used. In places 37:08.916 --> 37:10.776 where you don't have an open space, what happens 37:10.776 --> 37:13.436 is the door is open or the door is closed. You 37:13.456 --> 37:16.266 know, that's the signal. But you don't have that. 37:16.446 --> 37:19.236 So you have to find other ways to have that 37:19.236 --> 37:25.026 signal. And again, it's not that open spaces are 37:25.026 --> 37:32.716 pure hell or pure paradise, but often when by 37:32.716 --> 37:37.966 default, they generate a lot of of issues. But 37:37.966 --> 37:41.756 if you designed them in a smart way and you 37:41.756 --> 37:46.106 don't you don't need much, Headphones or maybe 37:46.106 --> 37:49.826 some noise canceling headphones. Maybe just some 37:50.646 --> 37:53.946 five minute meeting saying, Hey, guys, new rule. 37:54.636 --> 37:58.596 I someone has a little sticky note with a bad 37:58.596 --> 38:02.346 face on it, don't disturb them. We're going to 38:02.346 --> 38:05.686 try that for one week. It doesn't cost anything, 38:05.696 --> 38:09.296 You didn't have to spend money on putting walls. 38:09.296 --> 38:13.286 But still you get the benefits of having a 38:13.286 --> 38:15.176 system to avoid the distractions. 38:16.089 --> 38:17.319 a lot of this has become 38:19.149 --> 38:24.099 difficult to work through for office managers 38:24.099 --> 38:25.809 and people that are designing these offices, 38:26.229 --> 38:29.709 especially when after COVID and a lot of more 38:29.709 --> 38:33.819 people moved to remote or hybrid working. And so, 38:33.939 --> 38:36.129 you would have people that had half empty 38:36.129 --> 38:38.079 offices. And then how do we utilise the space? 38:38.079 --> 38:42.129 Better start hot desking and and hoteling and 38:42.129 --> 38:44.019 things like this where you didn't have an 38:44.019 --> 38:46.719 assigned desk, you just take the open desk, but 38:46.719 --> 38:49.119 then you don't, then you feel less of a of a 38:49.119 --> 38:51.879 human if you don't have an assigned place or if 38:51.879 --> 38:55.089 you don't, you can't personalize your space at 38:55.089 --> 38:58.779 work. So there's a lot of moving parts with this. 38:58.779 --> 39:00.789 And I don't envy the people that are designing 39:00.789 --> 39:05.089 offices now for, the workplace of tomorrow. 39:05.430 --> 39:06.300 Yeah, absolutely. 39:07.800 --> 39:11.820 I'm also more on the remote side of work these 39:11.820 --> 39:17.530 days, and it comes with a lot of tiny benefits 39:17.530 --> 39:22.900 on that part for the focus but I think one type 39:22.900 --> 39:25.960 of exercise that I would highly recommend for 39:25.960 --> 39:27.160 people who are, 39:29.530 --> 39:32.530 having to make those decisions, even if you're 39:32.530 --> 39:35.650 just a team leader or something like that is, 39:36.100 --> 39:40.240 tak your people in and ask those questions. how 39:40.240 --> 39:44.300 do we ensure that, you can get the focus that 39:44.300 --> 39:48.260 you need? Yeah. What do you need to do that? 39:48.260 --> 39:51.020 What can we change? And there is always like 39:52.490 --> 39:54.680 three perspectives. There is an environment 39:54.680 --> 39:58.450 perspective where it's what can we change in an 39:58.490 --> 40:01.370 environment? There is a technological 40:01.370 --> 40:05.330 perspective. what technology can we use to 40:05.540 --> 40:08.450 change the things? And then there is a behavior 40:08.460 --> 40:12.740 perspective where we can say, what can we change 40:12.740 --> 40:17.950 in our way of behaving? So that we signal to 40:17.950 --> 40:21.460 each others elements that then make the 40:21.490 --> 40:24.640 workplace better? and this again, is a one hour 40:24.640 --> 40:30.120 meeting once every year. That you can do and 40:30.120 --> 40:33.660 then people can work and at at a better 40:34.260 --> 40:37.380 efficiency. And also, removing a few 40:37.380 --> 40:40.930 disturbances that everybody hates, but nobody 40:40.930 --> 40:43.970 acknowledges because they don't feel that it's 40:45.080 --> 40:47.500 so important. But, something that is not so 40:47.500 --> 40:49.540 important that happens 20 times a day 40:51.580 --> 40:55.210 is important, even if it's just taking 1 minutes. 40:55.420 --> 40:59.840 But it's taking one minute of 20 people 20 times 40:59.840 --> 41:02.960 a day. That's a lot of minutes for something not 41:02.960 --> 41:07.320 very important. And I'm not advocating, for a 41:07.680 --> 41:09.330 monk based. 41:11.190 --> 41:14.100 Workplace where there is absolute no distraction 41:14.760 --> 41:18.900 and no communication between each other, but 41:18.900 --> 41:23.310 instead having a bit more intentionality. When 41:23.310 --> 41:27.600 is the right time to do what? Again, I often 41:27.600 --> 41:29.670 take these examples 41:31.410 --> 41:33.240 because that's what I'm living a lot these days 41:33.240 --> 41:36.090 with my kids. You know, say now is the playtime, 41:36.420 --> 41:40.830 And now as a calm time, now is the time of of 41:40.830 --> 41:43.650 learning. Now is the time of eating. And when we 41:43.650 --> 41:47.550 eat, we don't play. When we play, we don't eat 41:47.550 --> 41:51.980 at the same time. It's, setting to the rhythms. 41:52.730 --> 41:55.610 But obviously in one day there is play, there is 41:55.610 --> 41:58.850 each, there is education, there is calm. There 41:58.850 --> 42:02.690 is all of it. But trying to have all of it at 42:02.690 --> 42:06.020 the same time, that's at least to me, feels like 42:06.020 --> 42:11.780 a bit of a recipe for chaos or in in Switzerland 42:11.780 --> 42:15.500 we will call that bircher muesli. Which is, a 42:15.500 --> 42:18.860 recipe where we put all of the rests in there in 42:18.860 --> 42:21.890 some yoghurt and we mix it and sometimes it's 42:21.890 --> 42:24.080 delicious, but sometimes it's just crap. 42:26.125 --> 42:29.525 Yeah, well, when you find these, these places 42:29.525 --> 42:31.815 where things aren't going optimally, when you 42:31.815 --> 42:36.195 realize, oh, I've made a mistake here, then it 42:36.195 --> 42:39.555 can be helpful, to share the mistake and share 42:39.555 --> 42:41.205 the learnings from that and say, okay, well this 42:41.205 --> 42:44.175 is how I came to this decision. And at the time 42:44.355 --> 42:46.545 it might have been the right decision, but the 42:46.545 --> 42:47.475 outcome wasn't great. 42:50.035 --> 42:52.105 How do we avoid making that mistake again? I 42:52.105 --> 42:56.275 guess give it some value and share it, which, 42:56.275 --> 43:01.165 which I'm trying to segue into principle number 43:01.165 --> 43:04.315 41 of mistakes are worthy only if 43:04.315 --> 43:04.825 you share them. 43:04.690 --> 43:06.960 So it depends on depending on the culture again. 43:07.240 --> 43:08.950 I think if every culture is a bit different, 43:10.920 --> 43:14.580 but many in many cultures or work cultures, you 43:14.939 --> 43:19.199 we speak mostly about windows and not much about 43:19.199 --> 43:23.699 mistakes and we don't celebrate like, Oh, I 43:23.699 --> 43:26.459 failed at this and this is what I learned. This 43:26.459 --> 43:29.849 is not something that you say. You just say, Oh, 43:29.849 --> 43:32.939 we have a new client,We finish this great, 43:32.939 --> 43:37.679 great, great. And if it's the case that in their 43:37.679 --> 43:41.879 cultures, there is no space given to speak about 43:41.879 --> 43:47.069 mistakes. That's a dangerous thing because there 43:47.069 --> 43:50.908 is no time to to to improve in some way. You we 43:50.908 --> 43:54.268 can just improve by seeing only the great stuff. 43:55.338 --> 43:58.368 But there is also a lot of learning from all of 43:58.368 --> 44:02.098 what didn't work well, and especially, not just 44:02.098 --> 44:05.788 having obviously kind of like the the classical 44:06.208 --> 44:08.848 end of project with you is a great learning 44:08.848 --> 44:12.928 thing, where it's good for the team, but how can 44:12.928 --> 44:16.778 you go beyond that, in a way that it's not just 44:17.138 --> 44:21.008 what the mistakes of one team helps that team, 44:21.308 --> 44:23.828 but that the mistakes of one team helps kind of 44:23.828 --> 44:27.398 like the whole organization. And again, it's not 44:27.758 --> 44:31.598 big things here that are needed, but tiny little 44:31.598 --> 44:35.198 things where, you could have like a learning 44:35.198 --> 44:38.318 wall or if it's remote, a learning channel where 44:38.318 --> 44:41.048 you say, hey, this, this week, this or this is a 44:41.048 --> 44:43.418 mistake I made and this is what I learned from 44:43.418 --> 44:48.018 it. these are very simple practices. where where 44:48.158 --> 44:52.478 people can just have a place to share. This is 44:52.478 --> 44:56.408 something that broke that didn't work, where I 44:56.408 --> 44:58.808 made a mistake. And this is something that I 44:58.808 --> 45:03.758 learned out of it. And and if we do that, not 45:03.758 --> 45:08.138 again, just each of us for ourselves, but also 45:08.498 --> 45:13.178 as an organization, then we can greatly improve 45:13.448 --> 45:15.788 also the workplace. And that can be pretty 45:15.788 --> 45:16.298 inspiring. 45:16.987 --> 45:19.017 You have to feel safe in the environment, that 45:19.017 --> 45:21.417 you can share the mistake and that you're not 45:21.417 --> 45:23.187 going to be thrown under the bus or it's not 45:23.187 --> 45:25.437 going to come back in some negative way and that 45:25.437 --> 45:28.107 it gets celebrated in a way to say, okay, you 45:28.107 --> 45:30.147 made a mistake, we discovered it and here's what 45:30.147 --> 45:31.827 we can learn from it. But without that 45:31.827 --> 45:35.367 psychological safety, it can be risky and people 45:35.367 --> 45:37.347 would be less inclined to to share their 45:37.347 --> 45:41.037 mistakes. So I guess it's it's incumbent on the 45:41.127 --> 45:43.317 on the people that are creating that workplace 45:43.317 --> 45:46.857 environment and that culture to also encourage 45:47.457 --> 45:51.917 that culture of mistakes are okay. It's okay to 45:51.917 --> 45:53.957 make a mistake, and then others will be willing 45:53.957 --> 45:54.527 to share them. 45:55.168 --> 45:59.518 A. And here again, you know, the role of the of 45:59.518 --> 46:03.278 the authority figure, be it a team leader, be it 46:03.298 --> 46:06.998 to the CEO or whoever else is. 46:08.718 --> 46:12.078 setting the tone. You know, imagine the CEO 46:12.078 --> 46:16.038 coming in and saying, okay, guys, this is how I 46:16.038 --> 46:19.728 made a mistake that cost us over 1 million. And 46:19.728 --> 46:21.418 this is what I learned from it. And this was 46:21.418 --> 46:23.058 that this is what I'm changing. 46:24.863 --> 46:25.313 Right. 46:25.028 --> 46:31.208 I am going to feel much more eager to share my 46:31.208 --> 46:34.868 mistake that just cost one angry email from one 46:34.868 --> 46:38.638 customer. Because, 1 million versus one angry 46:38.638 --> 46:43.888 customer feels like it's not that terrible. And 46:44.398 --> 46:47.368 I'm not the CEO. And so I think therefore, 46:48.628 --> 46:53.518 choosing to be clear that it's also our jobs for 46:53.518 --> 46:56.398 people who are in these jobs of of being 46:58.048 --> 47:02.518 leaders to to showcase that, yes, we do mistakes. 47:03.458 --> 47:06.188 And we speak about them and we expect people to 47:06.188 --> 47:09.498 do the same. But you can't expect people to do 47:09.498 --> 47:11.058 it if you don't do it yourself. 47:12.668 --> 47:15.458 And yeah that's that's always this perspective 47:15.458 --> 47:20.268 that these are all very dumb lessons you know 47:20.418 --> 47:24.588 people sometimes might think but what this is so, 47:25.568 --> 47:29.448 so clear so logical, But why don't we do it? You 47:29.448 --> 47:31.218 know, that's often a feedback that they get from 47:31.218 --> 47:34.818 students, when, when, when they read these books, 47:34.818 --> 47:38.748 they are like, but this is so, so clear. Why do 47:38.748 --> 47:42.588 people buy your books? I say, beca in the 47:42.588 --> 47:46.098 workplace people don't do this stuff that is 47:46.098 --> 47:48.978 clear. You know, they focus on the more complex 47:48.978 --> 47:50.928 stuff and forget about the simple stuff 47:51.253 --> 47:54.433 There's an idea that by admitting a mistake or 47:54.433 --> 47:58.443 showing vulnerability can actually weaken you. 47:58.453 --> 48:01.393 But it's kind of the opposite. If you if you're 48:01.393 --> 48:03.883 confident enough to say, you know what, I 48:03.883 --> 48:06.013 screwed up something here and here was the 48:06.013 --> 48:08.173 consequences, and I'm happy to admit it and say 48:08.173 --> 48:10.663 that I'm you know, I'm not an oracle. I don't 48:10.663 --> 48:14.053 know everything. That that actually goes a long 48:14.053 --> 48:17.113 way to helping people trust you and and have 48:17.263 --> 48:19.303 people look up to you. Would you agree with that? 48:19.898 --> 48:20.518 Absolutely. 48:21.588 --> 48:26.438 And thinking out loud, the one thing that often, 48:27.558 --> 48:31.968 uh, inhibits us of doing it, at least one of the 48:31.968 --> 48:37.728 things is that, we have a lot of processes, but 48:37.728 --> 48:40.218 we don't have processes for this kind of stuff. 48:41.778 --> 48:46.198 for example, I have a, a personal process that I 48:46.198 --> 48:49.828 do with my boss, which is, every 1 to 3 months I 48:49.828 --> 48:52.708 kind of make a summary of the work I've done 48:52.918 --> 48:57.448 during that time. And it always includes one 48:57.448 --> 49:01.858 thing that usually is not in any report, but 49:01.858 --> 49:05.448 which I love, which is, people that you should 49:05.448 --> 49:08.998 congratulate. And I always add two or three 49:08.998 --> 49:12.538 names of people where I say, This guy did an 49:12.538 --> 49:16.048 awesome job and he's part of our little universe 49:16.048 --> 49:18.808 of work, you know, and you should know about it, 49:18.808 --> 49:21.688 and you should tell him he did a great work 49:21.688 --> 49:25.158 about this. Why am I doing this? Because I want 49:25.158 --> 49:29.088 to set the example. that it's okay to celebrate 49:29.208 --> 49:33.508 the great work of others, and now making the 49:33.508 --> 49:37.018 turn back to our topic. You know, I've made the 49:37.018 --> 49:41.638 process. Having that line, you know, in a report. 49:42.188 --> 49:46.178 What if, in your own reports that you made to 49:46.178 --> 49:49.838 your boss, you would add a line which says, this 49:49.838 --> 49:52.478 is how I fucked up this months and this is what 49:52.478 --> 49:53.258 I learned from it. 49:55.318 --> 49:57.678 This is a very powerful thing. You know, this is 49:57.688 --> 50:01.188 a very powerful thing to do. And because I was 50:01.188 --> 50:02.908 thinking while we were discussing, you know, 50:02.898 --> 50:07.058 that will put a lot of of of importance on 50:07.078 --> 50:09.768 leadership and that people are listening to us. 50:09.768 --> 50:11.808 And I think, yeah, but I'm not in the leadership, 50:11.808 --> 50:12.678 so fuck you guys. 50:13.746 --> 50:14.026 Yeah. 50:13.968 --> 50:17.808 What can I do? And you know, you can, you can be 50:17.808 --> 50:19.038 the example to, you know, 50:20.918 --> 50:24.618 this kind of stuff. Your boss will love to 50:24.618 --> 50:26.868 receive a report from you every two or three 50:26.868 --> 50:29.268 months about the ways you fucked up and you 50:29.268 --> 50:31.608 learn something. obviously I had a few other 50:31.728 --> 50:35.328 successes in that, to to also make him happy. 50:35.538 --> 50:37.578 That would be great, But this is stuff that you 50:37.578 --> 50:40.368 can do. It doesn't cost you anything. It just 50:40.368 --> 50:45.188 costs you to have a. Word document for the the 50:45.278 --> 50:48.298 Office lovers or a Google doc or whatever, a 50:48.298 --> 50:52.748 document as a favourite in your browser. And 50:52.928 --> 50:56.168 whenever you make a mistake, write it down there, 50:56.198 --> 51:01.478 and what you learned because it's it has a lot 51:01.478 --> 51:04.178 of value. It has the self-reflection value of 51:04.448 --> 51:08.518 noticing I've made a mistake and then writing 51:08.518 --> 51:10.888 down what I've learned out of it. And the fact 51:10.888 --> 51:13.278 of writing it is already kind of like a 51:13.618 --> 51:17.008 memorizing exercise. And then the fact that 51:17.008 --> 51:20.968 you're sharing it, creates a lot of visibility. 51:20.968 --> 51:23.968 And someone someone else learns out of it. And 51:23.968 --> 51:26.338 then finally, if it's your boss who sees that, 51:26.848 --> 51:29.738 it might create in the end, the willingness to 51:29.738 --> 51:33.518 say, hey, oh, what Guy is sharing with me? This 51:33.518 --> 51:36.218 is something that we all should do. So now a new 51:36.218 --> 51:38.528 process guys. We all are going to share once a 51:38.528 --> 51:42.548 month, all our fuck-up moments, and that's going 51:42.548 --> 51:46.988 to be awesome. But just because Guy thought my 51:46.988 --> 51:49.388 boss is not asking it, but I think it's valuable, 51:49.388 --> 51:50.588 so I'm just going to share it. 51:51.785 --> 51:56.985 Yeah, I would. I would also put on this that not 51:56.975 --> 52:03.005 all bosses will be as generous and and open and 52:04.475 --> 52:07.535 altruistic maybe as as our hypothetical boss 52:07.535 --> 52:11.375 here. Some could use this against you. If 52:11.375 --> 52:12.935 they're wanting to get rid of you, if you have a 52:12.935 --> 52:15.695 bad relationship, you have to pick your moments, 52:15.695 --> 52:18.125 I guess you have to understand the the dynamic 52:18.125 --> 52:21.065 between you and your your managers. And maybe 52:21.185 --> 52:24.815 don't give more fuel for people to use if the 52:24.815 --> 52:27.725 relationship isn't that good. But I think that 52:27.725 --> 52:30.515 the general principle of being willing to admit 52:30.515 --> 52:33.185 your mistakes even if it's not in a written 52:33.185 --> 52:36.595 report, but at least in a in a discussion or 52:36.605 --> 52:39.485 retrospective or something like this, or when 52:39.485 --> 52:41.195 you're talking about a new project and said, you 52:41.195 --> 52:44.315 know what, we went down this path in something 52:44.315 --> 52:46.415 that I was involved with before and we made the 52:46.415 --> 52:49.625 mistake of doing this or I made the mistake of 52:49.625 --> 52:52.505 making this decision. So maybe as we go forward 52:52.505 --> 52:55.115 into this new project to keep that in mind. 52:57.035 --> 53:00.455 Yeah, I think context plays a part here and, and, 53:00.705 --> 53:03.215 and you can get some toxic people at all levels 53:03.215 --> 53:04.415 of the organization, 53:04.378 --> 53:04.498 Yeah. 53:04.415 --> 53:04.715 so. 53:04.528 --> 53:07.138 And that's maybe that's maybe a big advice which 53:07.138 --> 53:11.028 is, in toxic environments 53:13.098 --> 53:21.158 don't play with the good place rules because it 53:21.158 --> 53:21.968 will fire back 53:23.978 --> 53:26.948 hard lesson learnt. In toxic environments. You 53:26.948 --> 53:29.908 have to be careful to not be the altruistic guy, 53:29.928 --> 53:32.918 etc., etc., because it can fire back very deeply. 53:33.248 --> 53:36.858 And obviously this this means that you you 53:36.908 --> 53:40.578 always have to be very mindful of that, saying 53:41.118 --> 53:43.578 if you're in a toxic environment, usually it 53:43.578 --> 53:46.728 will not get un-toxic. So that's one thing that 53:46.728 --> 53:49.638 I have learned over the years is to make a place 53:49.638 --> 53:53.958 un-toxic. I have learned that it's not really 53:53.958 --> 53:57.258 possible. So if you have to stay in it because 53:57.258 --> 54:00.288 of monetary reasons, you know, just do what you 54:00.288 --> 54:04.248 can to survive and but try to leave as soon as 54:04.248 --> 54:06.648 possible. That's kind of like my peak advice for 54:06.648 --> 54:10.398 those places. There are plenty of places where 54:10.388 --> 54:13.878 people, are nice to each other. They exist. 54:14.098 --> 54:19.168 There is hope. it's like with people I know I 54:19.168 --> 54:24.008 always relate that to women beaten by their 54:24.008 --> 54:27.928 husbands, who believe that this is normal. This 54:27.928 --> 54:30.408 is not normal. toxic environments are not a 54:30.558 --> 54:34.608 normal thing. Jus know that it's not normal. And 54:34.618 --> 54:37.098 if you have to go through it because you have no 54:37.098 --> 54:39.048 other solution, because there is kind of like a 54:39.598 --> 54:43.908 fear or something, a good reason to stay, stay 54:43.908 --> 54:47.178 as little as you needs, because there is other 54:47.178 --> 54:51.498 places that exist where you can find less toxic 54:51.498 --> 54:54.128 places. There are a lot of great places to work. 54:54.578 --> 54:57.278 And and and and you can find them. 54:58.042 --> 55:00.742 Yeah, for sure. Now, if we are in one of those 55:00.742 --> 55:04.522 good places and we do want to do do something to 55:04.522 --> 55:06.502 to change the environment or to change our 55:06.502 --> 55:09.002 processes. Does it happen overnight? 55:09.348 --> 55:10.648 Absolutely no. 55:12.868 --> 55:15.408 Obviously, it's it all takes a shitload of time. 55:16.888 --> 55:19.138 You know, there is one thing to know or two 55:19.138 --> 55:23.628 things to know. The first is when you will come 55:23.638 --> 55:27.348 with the change the first reaction will always 55:27.348 --> 55:30.418 be no. This is a very interesting thing that 55:30.428 --> 55:32.758 I've learned over the years. Again, is whenever 55:32.758 --> 55:35.888 you come with a big with a new idea, it's normal 55:35.888 --> 55:39.878 that in all the organizations that people just 55:39.868 --> 55:44.188 react with no first, and it's okay. It's just 55:44.218 --> 55:48.088 take your time and and come back.And we propose 55:48.088 --> 55:51.298 with a bit of a new light with a few changes, 55:51.298 --> 55:54.598 you know, and then people will say, uh, let's 55:54.598 --> 55:57.128 talk about it another time. And then the third 55:57.128 --> 56:00.068 time they will say maybe. And then the fourth 56:00.058 --> 56:02.688 time they will say, okay, let's try, you know? 56:02.708 --> 56:04.628 So that's kind of like the first thing to know. 56:05.198 --> 56:07.618 It's that it takes a bit of time to just 56:07.628 --> 56:11.408 convince people that something could be tested. 56:11.758 --> 56:15.728 And then once you put something in place, there 56:15.728 --> 56:16.808 is one of the 56:16.908 --> 56:21.588 studies and we always have to take those with a 56:21.588 --> 56:23.658 bit of a grain of salt. But there is one of 56:23.658 --> 56:28.278 those studies which says that to do that you 56:28.278 --> 56:32.058 need to repeat a behaviour for 66 days to create 56:32.058 --> 56:35.388 a new habit. And this obviously works for 56:35.688 --> 56:37.998 personal habits, but also for work habits. You 56:37.998 --> 56:40.788 know, that repetition is really key to put in 56:40.788 --> 56:43.938 place something. So if we're speaking of, you 56:43.938 --> 56:48.618 know, sharing failures and learnings, you know, 56:48.618 --> 56:52.428 doing it once will not be enough to say now it's 56:52.428 --> 56:54.348 a process. Now it's something that happens 56:54.678 --> 56:58.188 automatically and you're going to need a few 56:58.188 --> 57:00.348 weeks, a few months so that it's really 57:00.348 --> 57:04.608 ingrained in your culture. And knowing that is 57:04.608 --> 57:08.088 interesting, not in the sense that it makes us 57:08.088 --> 57:10.338 think, Oh shit, it's going to be hard, but 57:10.338 --> 57:16.708 rather to have a bit of patience and to think 57:16.708 --> 57:22.768 about the ways we can support people while they 57:22.768 --> 57:25.798 are slowly creating the habits because they are 57:25.798 --> 57:29.008 not. The habit isn't there yet. So what are the 57:29.018 --> 57:33.108 reminders that we can put in the, uh, 13 first 57:33.128 --> 57:37.138 weeks of a new process? You know, what can we do 57:37.138 --> 57:40.498 to help people transition to this new habit? And 57:40.498 --> 57:44.008 I think that's a very interesting thing to know. 57:44.008 --> 57:46.858 So. People will say, no, that's normal. 57:46.962 --> 57:47.352 Right. 57:47.398 --> 57:50.428 And once they said maybe you're going to need a 57:50.428 --> 57:53.548 little bit of time to to get them used to it and 57:53.548 --> 57:57.138 therefore, think about how you can on board them, 57:57.298 --> 58:01.078 remind them about it and then make it easier for 58:01.078 --> 58:01.348 them. 58:01.607 --> 58:04.397 Mm hmm. So do you think that a lot of these 58:04.397 --> 58:07.607 change efforts fail, or because they they lack 58:07.607 --> 58:09.827 that patience, they say, okay, here's the new 58:09.827 --> 58:12.917 process. Go for it. And then they're kind of 58:13.067 --> 58:15.767 people are abandoned to it just to make of it 58:15.767 --> 58:17.537 what they will. And they don't get that support 58:17.537 --> 58:20.147 through that that change phase, that transition 58:20.147 --> 58:20.417 phase. 58:21.398 --> 58:23.438 Yeah, I would say I would say there is two 58:23.438 --> 58:27.038 reasons. The first one is like making change and 58:27.038 --> 58:31.578 stopping there. the other one is making change 58:31.578 --> 58:35.568 and educating and stopping there. And when I 58:35.568 --> 58:39.198 feel it works is when you make the change. You 58:39.198 --> 58:42.828 make the education,and you set up the routines. 58:43.488 --> 58:45.788 It's not just the process, but the work, which 58:45.798 --> 58:49.638 is that it's embedded in the way we work. and 58:49.638 --> 58:52.398 then it works. Well, I think a pretty great book 58:52.398 --> 58:58.168 about this is Atomic Habits. obviously it's a 58:58.168 --> 59:02.488 book which is more for personal productivity, 59:02.938 --> 59:06.538 but a lot of the ideas behind it you can reuse 59:06.538 --> 59:10.378 also for work, So there are ideas like habit 59:10.378 --> 59:14.428 stacking,which is the idea that in order to 59:14.428 --> 59:17.368 create a new habit, instead of creating a new 59:17.368 --> 59:21.238 habit, stack it or bundle it with something that 59:21.238 --> 59:26.957 people do.A simple example. I know Guy you are 59:26.957 --> 59:32.027 already fit and very muscular, but maybe I'm not 59:32.027 --> 59:35.687 as fit. Clear as you are. And to get there, I 59:35.687 --> 59:39.647 might say every time I brush my teeth, I am 59:39.647 --> 59:43.307 going to do 20 push ups, you know, And so I 59:43.307 --> 59:46.937 don't even have to do that much work because 59:48.407 --> 59:52.097 brushing teeth means push ups. And then maybe on 59:52.097 --> 59:55.817 my toothbrush, I add a sticky note or something 59:55.817 --> 01:00:00.197 or a where photo of me being extra fit with a 01:00:00.197 --> 01:00:03.197 little bubble that says Now is your time to do 01:00:03.197 --> 01:00:06.527 your pushups, then yeah, you know, and, and it 01:00:06.527 --> 01:00:10.067 automatically happens that I will be fit as guy 01:00:10.517 --> 01:00:14.937 in the next few years. And so this is just 01:00:14.937 --> 01:00:18.057 showing that obviously this is a very personal 01:00:19.017 --> 01:00:24.797 life thing, but. Again in in work. We also have 01:00:24.797 --> 01:00:27.767 habits and things that happen and like how can 01:00:27.767 --> 01:00:30.377 we bundle these things? So this is just one 01:00:30.377 --> 01:00:32.237 example. But the that book 01:00:34.097 --> 01:00:36.707 Atomic Habit has a few of those elements that 01:00:36.707 --> 01:00:40.757 you can kind of steal for for that phase.But 01:00:40.757 --> 01:00:44.487 I'm curious. Guy. What's your take on on 01:00:46.377 --> 01:00:48.837 how to create workplaces that are 01:00:50.427 --> 01:00:55.697 more sustainable and where people, you know, are 01:00:55.697 --> 01:00:58.277 doing great work more easily? 01:01:00.514 --> 01:01:03.034 There's a lot. We talked about leadership a bit 01:01:04.514 --> 01:01:08.294 and the idea of the leader being the one that's 01:01:08.294 --> 01:01:13.654 in authority. And that's one sort of idea that 01:01:13.654 --> 01:01:16.564 I've come to have my mind changed about, because 01:01:16.564 --> 01:01:19.534 I think that a leader doesn't have to have 01:01:19.534 --> 01:01:22.684 authority to lead that, that anyone in a 01:01:22.684 --> 01:01:27.994 workplace or in an organization of any type can 01:01:27.994 --> 01:01:30.724 be a leader and they can lead through their 01:01:30.724 --> 01:01:33.514 behavior and their actions and their attitude 01:01:34.264 --> 01:01:37.684 and their their integrity and and how they 01:01:37.684 --> 01:01:42.274 present themselves without having any authority, 01:01:42.274 --> 01:01:45.184 without having a formal position of authority. 01:01:45.934 --> 01:01:49.984 So if you have that in mind, you don't have to 01:01:49.984 --> 01:01:52.444 be a manager to make a change that can make a 01:01:52.444 --> 01:01:56.174 difference to you. So if you want to make a 01:01:56.174 --> 01:02:00.524 positive impact on your workplace, then then you 01:02:00.524 --> 01:02:02.384 can lead yourself in that direction. You don't 01:02:02.384 --> 01:02:04.034 have to wait for someone else to give you 01:02:04.124 --> 01:02:06.614 permission to do that as long as it's not 01:02:06.614 --> 01:02:08.684 affecting other people. You can you can do as 01:02:08.684 --> 01:02:11.864 many changes to yourself as you want, as long as 01:02:11.864 --> 01:02:14.764 it doesn't affect other people negatively. And 01:02:14.774 --> 01:02:18.304 then as you start to show these changes, other 01:02:18.314 --> 01:02:21.844 people may become interested and say, Oh, how 01:02:21.854 --> 01:02:23.734 are you doing this? Or what's happening here? 01:02:23.984 --> 01:02:26.684 And then the conversation starts. So there's 01:02:26.684 --> 01:02:30.364 this type of leadership that comes from the 01:02:30.364 --> 01:02:32.894 ground up as opposed to having positional 01:02:33.104 --> 01:02:37.154 authority. So that's one one thing I would say 01:02:37.154 --> 01:02:41.104 about creating a better workplace for yourself 01:02:41.114 --> 01:02:44.774 if if those that are in authority are unwilling 01:02:44.774 --> 01:02:45.514 or unable to. 01:02:48.554 --> 01:02:53.524 And then having that that ability to like, as we 01:02:53.524 --> 01:02:55.954 said before, to to share your mistakes and admit 01:02:55.954 --> 01:02:59.164 your mistakes. And I, I mean, even in those 01:02:59.464 --> 01:03:03.604 scenarios where it's possibly not a great idea 01:03:03.604 --> 01:03:06.664 because of the people that are involved, I still 01:03:06.664 --> 01:03:08.284 want to do it. I still want to say, you know 01:03:08.284 --> 01:03:10.864 what, I screwed this up or I made a mistake here, 01:03:11.224 --> 01:03:15.184 because then it comes to my own integrity. And I 01:03:15.184 --> 01:03:17.824 think it's very difficult to sort of say, okay, 01:03:17.824 --> 01:03:20.314 well, if something's been gone very well and 01:03:20.314 --> 01:03:22.234 then you've exposed some mistakes that happened 01:03:22.354 --> 01:03:25.114 in the process. But the the end outcome was fine. 01:03:26.134 --> 01:03:28.714 It's a lot harder to to put a negative slant on 01:03:28.714 --> 01:03:31.024 that and say, oh, well, you failed and you 01:03:31.024 --> 01:03:32.734 should be punished or you should be fired or 01:03:32.734 --> 01:03:35.344 something like this, because overall the outcome 01:03:35.344 --> 01:03:38.824 was was positive and an outcome can be positive 01:03:38.824 --> 01:03:41.764 as well even if the project fails because 01:03:41.764 --> 01:03:44.074 there's learnings from that and things like this. 01:03:45.198 --> 01:03:49.248 Listening I think is also very important, like 01:03:49.248 --> 01:03:53.298 to listen to your colleagues, to listen to your 01:03:53.298 --> 01:03:55.938 managers. I mean, they expect you to listen, but 01:03:55.938 --> 01:03:58.278 actually listen between the lines sometimes 01:03:58.278 --> 01:04:01.578 because there may be other things going on and 01:04:01.578 --> 01:04:04.288 they're being able to, as the Japanese say, they 01:04:04.288 --> 01:04:06.798 they read the air. Right. Breathe the air in the 01:04:06.798 --> 01:04:10.398 room, understands the the unspoken context of 01:04:10.398 --> 01:04:13.368 things. That can be very useful, but you need to 01:04:13.608 --> 01:04:16.428 kind of tune in. You need to achieve your senses 01:04:16.428 --> 01:04:18.678 to be able to do that. I think that can be very 01:04:18.678 --> 01:04:23.208 important as well. But just demonstrating an 01:04:23.208 --> 01:04:26.628 active listening and intentional listening to 01:04:26.628 --> 01:04:28.998 people can make a huge difference as well, 01:04:30.168 --> 01:04:32.208 because then that encourages other people that 01:04:32.208 --> 01:04:34.038 that puts you into a more 01:04:35.608 --> 01:04:40.198 thoughtful sort of position and and you learn a 01:04:40.198 --> 01:04:42.838 lot. I mean, the less that you're talking, the 01:04:42.838 --> 01:04:44.698 more you're listening, I think the more that you 01:04:44.698 --> 01:04:47.818 actually learn. So that's where I'll stop 01:04:47.818 --> 01:04:48.208 talking. . . 01:04:48.731 --> 01:04:49.391 Yeah, it's 01:04:51.021 --> 01:04:55.081 It's impressive, you know, how we can kind of 01:04:55.081 --> 01:04:59.911 bring all of this back to Just one idea that, uh, 01:05:01.841 --> 01:05:05.351 which again, sounds a bit cheesy. Sounds very 01:05:05.351 --> 01:05:09.871 simple, but it's often forget, which is 01:05:11.581 --> 01:05:16.081 do what you would like people to do for you. Be 01:05:16.081 --> 01:05:19.231 that example, you know. Do you think we should 01:05:19.231 --> 01:05:22.921 listen more? Listen more? You know. Do you think 01:05:23.571 --> 01:05:26.251 it will be great that we share more compliments 01:05:26.241 --> 01:05:29.131 about each other's work? Share compliments. 01:05:29.131 --> 01:05:31.891 People will do the same, you know. And you think 01:05:31.891 --> 01:05:34.081 it's important that we learn from mistakes. 01:05:34.471 --> 01:05:35.881 Share your mistakes. 01:05:37.701 --> 01:05:40.971 And I think this is one thing that is extremely 01:05:40.971 --> 01:05:42.411 important at work, which is 01:05:44.181 --> 01:05:49.161 instead of waiting that the change happens at 01:05:49.161 --> 01:05:53.921 work, make it happen at your own level and show 01:05:53.921 --> 01:05:58.301 it so that it can be an example and then others 01:05:58.301 --> 01:06:02.411 can copy it, adapt it more fit, and then 01:06:02.411 --> 01:06:05.291 suddenly it becomes something that that's that 01:06:05.291 --> 01:06:08.711 gets shared and it gets more important. And if 01:06:08.711 --> 01:06:12.391 we do that, it saves the organisation, obviously. 01:06:12.961 --> 01:06:15.811 And if we come back to our services and in view 01:06:15.811 --> 01:06:19.771 of things, it then also serves better to 01:06:20.071 --> 01:06:20.671 the people. 01:06:21.194 --> 01:06:24.115 Absolutely. This has been a really good 01:06:24.265 --> 01:06:27.085 conversation and maybe we'll revisit it in the 01:06:27.085 --> 01:06:30.085 future in some other areas. So I'm sure that it 01:06:30.085 --> 01:06:34.855 will come up again at some point. But for today, 01:06:34.865 --> 01:06:39.175 thanks for the great in-depth conversation. I 01:06:39.175 --> 01:06:43.575 think we covered quite a lot. And yeah, it's a 01:06:43.885 --> 01:06:47.665 it's just a joy to have these conversations with 01:06:47.665 --> 01:06:48.085 you, Danielle. 01:06:47.916 --> 01:06:50.976 It's always a great moment to share these these 01:06:51.396 --> 01:06:54.516 reflections with you. Hearing your your point of 01:06:54.516 --> 01:06:57.156 view is always something that is fascinating to 01:06:57.156 --> 01:07:00.966 me and you always add a level of 01:07:01.236 --> 01:07:04.286 contextualization, which I love, you know, 01:07:04.596 --> 01:07:06.876 especially, you know, like, oh, be careful about 01:07:06.876 --> 01:07:08.966 that. You know, just like not follow, which is 01:07:08.976 --> 01:07:11.106 by the letter, you know, the there is a bit more 01:07:11.106 --> 01:07:13.476 context to it, which, which is something that I 01:07:13.476 --> 01:07:17.676 feel I feel is very important and, a yeah I 01:07:17.676 --> 01:07:20.316 think if we can just give one call to action is 01:07:20.316 --> 01:07:24.856 you know that people, you know, it's in the word 01:07:24.866 --> 01:07:28.276 service design, you know, we design services, 01:07:28.726 --> 01:07:32.026 but to make these services we also decide how 01:07:32.026 --> 01:07:34.096 work is happening. So, you know, design your 01:07:34.096 --> 01:07:36.196 workplace, design how work happens. 01:07:37.150 --> 01:07:39.100 Very insightful. Thank you very much, Daniel. 01:07:39.520 --> 01:07:42.010 And we'll look forward to the next one. 01:07:42.173 --> 01:07:43.523 Absolutely. See you guys. 01:07:45.366 --> 01:07:47.496 Thanks for listening. We hope this podcast is 01:07:47.496 --> 01:07:49.266 valuable to you. And if you want to help 01:07:49.266 --> 01:07:51.696 contribute to our production costs, we embrace 01:07:51.696 --> 01:07:54.036 the idea of value for value. Where you can 01:07:54.036 --> 01:07:56.616 return value to us in the form of time, talent 01:07:56.646 --> 01:07:59.856 or treasure by using a modern podcast player app. 01:08:00.096 --> 01:08:02.316 You can support us with Boostagrams or streaming 01:08:02.316 --> 01:08:04.656 value or make a donation at the link in the show 01:08:04.656 --> 01:08:07.916 notes. The Service Design Principles podcast is 01:08:07.766 --> 01:08:10.376 is hosted by me, Guy Martin with Daniele 01:08:10.376 --> 01:08:13.256 Catalanotto. Music by Mikael Smusev. 01:08:17.217 --> 01:08:19.647 This is a production of Neolux Consulting.